writing a professional email on mac

By Ramy, 21 August, 2023

Forum
macOS and Mac Apps
Hello all

I need to know how can i type a professional email on mac,

what i need:

let's say i need to put headings, lists, links with there tags etc. Am not so talented in using HTML, so am using a mark down editor, and it can convert my text to HTML. but when i pasted this text into my email, it appears as html code, i sent it to myself, and this is what i got. so, how can i do what i need if i need to send an email to an important client or something?

Thanks in advance

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Comments

By Brian on Monday, August 28, 2023 - 01:15

Hi,

I have one solution. It is a little time consuming, but you will not have to deal with writing code at all.

Step 1. Start out writing your draft. This can and should be plain text, but please save yourself a headache and use proper punctuation/grammar. 😅
Step 2. Once you are satisfied with your draft, copy everything with CMD + A.
Step 3. Open Notes and make a new Note by pressing CMD + N, and then paste your draft text into the new note (CMD + V).
Step 4. Highlight the text you want to be Headings, then press CMD + Shift + H to make the highlighted text into a Heading. Optionally pressing CMD + Shift + J will convert highlighted text into a sub heading.

Next you will want to add your links. You can do this a couple of ways:

Option 1. Open a browser, navigate to website of choice, and copy/paste the address into your note.
Option 2. You can have a slightly more appealing link by navigating to a website as listed above, including copying the address. Next highlight the text you want to make into a hyperlink in your note, and press CMD + K. Follow the instructions that popup.

If you want/need to do other things like add lists, tables, etc, you can find all of these in the Format option from the menu bar (VO + M, then VO + Right arrow over to Format.

Once you have your beautiful html Note, and are ready to send it off do the following:

Press VO, F, to jump to the File option from the top menu. Then Arrow down til you find 'Share', press Right arrow and select the first option. Should be the note you just worked on. Then choose 'Send Copy' from the drop-down menu, then VO arrow over to 'Mail'.
This will open Mail, with a partially filled out New email that is formatted to appear to the recipient as a webpage (Think of all those beautiful HTML rich emails you likely receive 5 billion times daily. 😃

Now just fill out the "To" and "Subject" fields and send it along!

Side note, if you want a fancy Title for your note/email, Type whatever you want as the first line in the Notes app, then press CMD + Shift + T. This will auto generate text within the Mail app for the subject, and the Note itself in the body of the email, that will look like a hyperlink, until you send it.

HTH

By Ash Rein on Monday, August 28, 2023 - 01:15

Outlook has built-in editors and can meet your needs. You can download Outlook for Mac.

By Ramy on Monday, August 28, 2023 - 01:15

Can not imagine that the Native mail app on mac can not do this,
very strange really.
will try out look

By Ramy on Monday, August 28, 2023 - 01:15

Hello:
Thanks so much for your detailed suggestion, but i have some questions please:
1- how can you type these emojies that you used in your previous post? are u using Ios now? or you can type something in ur keyboard that do the emoji like :D or something?
2- About inserting a link, if i need this link to have a tag, and do not want the link to appear to the sender, so, just click on: Applevis, and when he clicked he will find him/her self in the site, it is not possible in notes right?
3- i did all you mentioned exactly, but same things, the note was formated correctly, but i sent the email to myself, and can not find any headings/sub-headings etc.
4- can't i find an easier way of doing this? because even i need to format my email signature, which i can not do .

Thanks Again for your information,

By Brian on Monday, August 28, 2023 - 01:15

Ok I will try to answer these in the correct order...

1. I am posting on a MacBook Pro with MacOS 13 (Ventura). The hotkey to access Emoji has been the same for about a decade now, however. CTRL + CMD + Space to open the Emoji panel. 😊
2. For hyperlinks (and this actually does work within Mail directly), type some text, i.e. Click for AppleVis. Highlight that text, press CMD + K, then paste the actual address (applevis.com) into the text field and click 'Ok'. The hyperlink will be the phrase, "Click for AppleVis" (without quotes and underlined).
3. Not sure why headings are not showing up in Mail....
4. You can actually do all of the steps I originally posted in Mail, directly. The only issue I can think of is the lack of headings. Honestly I am stumped on that. 😓

HTH

By Ramy on Monday, August 28, 2023 - 01:15

Thanks so much again.
very strange, about headings.
concerning links, sorry, i could not understand, but now, i got you.
Thanks in advance

By Ramy on Monday, August 28, 2023 - 01:15

I found a way that can make heading level1, or at least Voice over told me so,
just select the text inside the email, and increase it's size, it will be Heading level1,
do not know anything about it's appearence.
About links:
i selected a link and i tried using CMD+K to add a link, but it is not working.

By Brian on Monday, August 28, 2023 - 01:15

Not sure what to say about the Link hotkey. It works for me. 🤷🏻‍♂️
You can also do it this way:
1. Type something (whatever's clever)
2. Highlight the text.
3. Press VO + Shift + M, to open the context (Right-click) menu.
4. Arrow down to the "Link" submenu.
5. Right arrow, then VO + Space on "Add link..." option.

Slower, but works. 😅

Regarding Headings; that is interesting to know. So thank "you" for that. 😃