Sending email attachments using a Mac to be accessed by a windows user

By rachel, 26 April, 2023

Forum
macOS and Mac Apps

Hello there, seeking help as a relatively new Mac user. I need to email three documents (which have been created using pages) to a recipient who uses windows. I just assumed that if i sent them to her in the usual way she would still be able to open them on her windows PC. However she has just messaged to inform me that no, she is unable to open them in order to print.

Is there some way of maybe getting the documents into a format she can access in windows without having to extract the content from them and pasting into the main body of three separate emails? I am still learning, so if anyone would be so kind as to either go into details as to how i would proceed, or point me in the direction of any written or audio instruction, this would be very much appreciated.

Thanks so much in advance for any advice.

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Comments

By Tyler on Wednesday, April 26, 2023 - 04:37

Member of the AppleVis Editorial Team

To export and share a Pages document, open the document, choose File > Export to, and choose an option from the submenu. Then, in the resulting dialog, click "Send copy" and choose "Mail" from the resulting menu. Mail should then open and a new message with your newly exported document will be created. You can then repeat the process for the other documents you want to share, and copy the files into one message by selecting them in the message body text field, choosing Edit > Copy (or pressing Command-C) navigating to the first new message, and choosing Edit > Paste (or pressing Command-V.)

HTH

By rachel on Wednesday, April 26, 2023 - 04:37

Hi tyler. Thanks for this. In doing this will the my message appear for her as a message with the three documents attached for her to scan and download, or are they sent to her as zip files? Since i got my Mac i've only ever sent attachments to other mac users, so this has never been a worry for me until now. Thanks.

By Tyler on Wednesday, April 26, 2023 - 04:37

Member of the AppleVis Editorial Team

They should appear as individual word documents that can be opened and saved like any other file.

By rachel on Wednesday, April 26, 2023 - 04:37

Thanks very much tyler. This is all new to me, but i’m eager to learn. I’ll remember from now that windows users clearly can’t access pages documents as they are. I’m relieved to know i don’t have to bother extracting the stuff from each document (even though they’re reasonably short) and pasting it into three separate emails. Thank you again, and may i say in closing, your various MacOs demos are a life line to a learner like me. Keep up the fantastic work ☺️

By Tyler on Wednesday, April 26, 2023 - 04:37

Member of the AppleVis Editorial Team

Glad you like the macOS demos. Not so glad to have learned that the process for exporting and sharing Pages documents has changed since I last recorded an audio tutorial demonstrating it, in August 2022.

By rachel on Wednesday, April 26, 2023 - 04:37

Well' the email has gone, following your instructions to the letter. Now we wait for confirmation she can open them. Yes it must be so frustrating, the time and effort you all put in to recording demonstrations to the high standard you do, only to learn that in time the procedures change, sometimes to the point where they work nothing like what you have originally demonstrated. Technology moving on certainly has its pros and cons doesn't it?